The Role
Our Inverness office is seeking a highly experienced Personal Assistant to provide a professional, flexible and high standard of support to Partners and their teams across the business.
To ensure the provision of a first-class PA service to a defined number of Partners and their teams within the relevant office.
Reporting to the Executive Assistant/Office Manager, responsibilities will include.
- Complex diary management for Partners to include arranging meetings and video conference calls, booking meeting rooms and required refreshments. Minute taking (as required).
- Submission of expense claims.
- Booking travel, organising trip itineraries and logistics.
- E-mail management on behalf of Partners (if required)
- Liaising with clients and others in a professional and polite manner, following up on any agreed actions.
The Team
This role will be part of the wider Business Support Team and will report into the Executive Assistant/Office Manager.
The Office
The Inverness office has around seventy-five employees. The team cover all the major accounting and tax disciplines including accounts, audit and tax for companies, individuals, partnerships and trusts in the Highlands and all over the UK. Work is undertaken for large multi-national companies, family businesses, and a vibrant and varied combination of local, national and international individuals.
The office has a mix of local and remote workers, and is a welcoming and inclusive place to work. The office Great Place to Work feedback is extremely positive, but we take all feedback seriously and look for continuous improvement in all areas to make the office a place the team can be proud of being part of, and where they feel they belong.
You
We are looking for the following skills, knowledge and experience:
- Excellent organisational skills – the ability to take responsibility for own tasks and prioritise work in a calm and efficient manner.
- Well-developed time management skills – the ability to work to tight deadlines while maintaining a high standard of accuracy.
- Able to manage expectations and provide realistic timelines for delivery.
- Ensures work is delegated or handed over to ensure timely completion.
- Able to work pro-actively to find ways of making fee earner lives easier.
- Well-developed communication skills – the ability to communicate in a confident and professional manner at all levels.
- Demonstrate proactivity and the ability to work on own initiative.
- Understands the deadlines of others and is able to work flexibly around peak periods.
- The ability to adapt working styles to individuals’ ways of working.
- Maintain high levels of confidentiality and discretion at all times.
- Reliable with a strong work ethic and a ‘can-do’ approach.
- Acts as a positive role model at all times.
- High levels of IT literacy in Microsoft Word, Outlook, Excel and PowerPoint.
- Fast and accurate keyboard skills with excellent attention to detail, use of language and grammar.
- Previous experience of arranging client events and the confidence to play a pivotal role at such events is highly desirable.
- Previous experience of working within a busy corporate environment is highly desirable.
Reward & Benefits
- A 35-hour working week
- Excellent benefits including; contributory pension scheme, 25 days annual leave, Life Assurance cover and great flexible benefits and family friendly policies,
- Eligibility for the firm’s Profit-Sharing Plan. Paid in December.
- Eligibility for paid overtime or time off in lieu.
About Us
Saffery LLP is an adviser to individuals and businesses across a range of sectors, providing market-leading accountancy, audit, business advisory, tax and VAT services. Founded in 1855, we are the UK’s 15th largest accountancy firm.
When you work with us at Saffery, you work with people who know your name, not just a job title. We’re a place shaped by friendly, intelligent people who are individually excellent and collectively exceptional. We’re committed to our clients, but also to our greatest asset – our people.
As a proud member of Nexia, a leading, international network of independent accounting and consulting firms, we’ve got access to local insight on a global scale.
Equality, Diversity & Inclusion
Equality, diversity and inclusion is a top priority for us. With our ED&I strategy, Everyone Belongs, we are building on our positive work culture and implementing initiatives to improve diversity and strengthen our equitable culture of inclusion, led from the top.
We hope you will apply to us, whatever your background, ethnicity, gender, age, sexuality, disability or neurodivergence, because individual differences equal collective strength. Built on values of excellence, integrity, enthusiasm and collegiality, Saffery is where Potential meets Personal.