HR and Learning & Development Administrator – 12 Month FTC

Job Type: Contract Location: London

The role

Saffery Champness are looking for an efficient HR and L&D Administrator to join our London office. You will be supporting the HR team and in particular our L&D team with both technical and compliance and IT learning.

It should be noted that the HR team is currently undergoing a transformation project and therefore this role will be integral in helping to embed the change/new way of working into the business.

General HR

  • Own and update the employee handbook, develop and implement policies, including sign off and education of policies (consultation and change management process)
  • Keep the People Experience intranet up to date on relevant content e.g. changes in forms, etc.
  • Respond to and workflow all queries to the various inboxes – this can be workflowed in the systems review and may consider merging all inboxes into one.
  • Process/forward any ad hoc invoices to the business services team (the rest should be processed through the business services team)
  • Monitor probations and guide the business on dealing with performance issues
  • Develop and own all templates used for correspondence, ER processes, etc.
  • Be responsible for updating employee files
  • Operate and maintain data and records on the various People Experience systems aligned with the firm’s data protection policies.
  • Deal with all data subject access requests, including liaising with lawyers, managers/partners and IT for mimecast checks

Learning and Development

  • Workflow the inbox for L&D – escalate where necessary
  • Work closely with the L&D systems and support team to ensure all records are up-to-date, etc.
  • Coordinate performance leader – updating employee and line manager details
  • Coordinate new joiner compliance training, ensuring new joiners complete training within required timescales
  • Have a key relationship with the IT learning team to execute on the IT calendar.
  • Coordinating super user groups and managing their forums which includes monitoring their exits and then training the additions to the group
  • Update OpenHR with key superuser information
  • Coordinate the CPD process for the firm, ensuring that all documents are updated
  • Working with various members of the technical, compliance and governance teams to ensure appropriate training and communication has taken place on the CPD process
  • Ensuring the firm passes their regular CPD audits – the specific training areas are anti-money laundering, FCC, data protection, criminal finance, bribery and IFRS
  • Running regular reports on CPD progress for the firm

The team

The role sits within the HR Operations Team which forms part of the wider Human Resources Department. The department is made up of 28 professionals across HR Operations, Talent Acquisition, Reward and Benefits and Learning and Development. It offers a friendly and supportive working environment. It is a very busy department where confidentiality, personality and a proactive approach is essential.

The office

London office (by Mansion House tube station)

You

The successful candidate should be confident and assertive, with an outgoing personality and an informal, yet professional style. You should have excellent attention to detail, organisational and interpersonal skills, with a flexible and enthusiastic attitude to work. The position requires first class administration skills, the ability to use your initiative and strong knowledge of Word and Excel. You will be friendly, highly organised, have an accurate approach to handling detail, and be a supportive team player.

Candidates should have a good educational background and have a proactive approach to work.

You should also have a continuous learning mindset by keeping up to date with all the latest changes in legislation and ensuring that the firm’s processes operate in line with legislation and best practice.

Salary/benefits

  • 35-hour working week with flexibility around the core hours of 10am-4pm
  • Paid overtime or time off in lieu (pre-approved and only where required).
  • Working from home allowance of £25 a month.
  • Eligibility for the firm’s Profit-Sharing Plan that runs from October to September each year. The scheme enables staff to share in the profits of the firm. Payment is usually c£1,000 for the full year. Paid in December.
  • Salary reviews annually in October.
  • Twenty days annual leave with an additional day added after each years’ service.
  • In addition, under the flexible benefits programme, employees are entitled to buy or sell up to five days (35 hours) holiday a year, subject to staff partner approval.
  • Six-month probationary period.
  • Life assurance cover of four times salary,
  • Contributory pension scheme (The firm will contribute 4% of salary on a matched basis with employee from their date of joining)
  • Access to a number of additional benefits with preferential rates under the flexible benefit programme, health cash plans, health screening/GP support, critical illness cover, dental and travel insurance, Techscheme, Cyclescheme, Gymflex and a Workplace ISA.
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